You are here:

1. Home
2. Registration
3. Commercial and fishing ship registration
4. Safety management system
5. Changes to records, certificates and manuals for existing ships

Changes to records, certificates and manuals for existing ships

The replacement of Uniform Shipping Laws Code (USL Code) Section 15 with the National Standard for Commercial Vessels (NSCV) Part E affects the information that must be recorded in your ship's records and operating documents. All registered commercial and fishing ship owners/masters were required to make the necessary changes to their ship’s operating documents by 1 October 2010. This includes owners/masters of registered ships 8 m or less. To comply with these changes you must add some extra documents to your existing ship's operating documents (for ships greater than 8 m) or ship's records (for ships 8 m or less). A fishing ship less than 10 m in length is not registered and therefore not required to have these documents.

Updating your existing ship’s operating documents

The files below contain examples of the complete set of new additions that must be added to make your ship’s documents compliant with NSCV Part E. You must adjust the examples to reflect the actual practices on your vessel as your ships documents are legal reflections of the safety practices and procedures on your ship.

The files are divided into those required for commercially registered ships of lengths greater than 8 m and those commercial ships 8 m or less in length.

• Examples applicable to commercial vessels greater than 8 m in length
  • Safety and environment policy (DOC, 46 KB)
  • Job description of owner, operator and designated person (DOC, 41 KB)
  • Annual review and hazardous occurrences (DOC, 54 KB)
  • Means of recording and evaluating feedback (DOC, 42 KB)
  • Passenger manifest (onboard and onshore with quick access) (for voyages > 12 hours) (DOC, 51 KB)
  • Position of safety equipment onboard (DOC, 32 KB)
  • Position of fire fighting equipment onboard (DOC, 2.94 MB)
  • Risk register (DOC, 96 KB)
  • Wearing a lifejacket – fishing vessels (DOC, 36 KB)
  • High speed craft safety certificate (DOC, 25 KB)
  • Advice from fire equipment service agent about maintenance schedule (DOC, 26 KB)
  • Minimum and adequate crew numbers and certification requirements of the ship (DOC, 61 KB)
  • Crew training record (DOC, 70 KB)
  • Shore staff training (if shore staff are involved in emergency responses) (DOC, 60 KB)
  • Trial crew/visitor agreement (DOC, 54 KB)
  • Crew training frequency policy (DOC, 71 KB)
  • Fatigue management (DOC, 32 KB)
  • High speed craft management plan (DOC, 71 KB)
  • Requirements for F1 fast craft > 35 m (DOC, 33 KB)
• Examples applicable to commercial vessels 8 m or less in length
  • Crew training – policy, type and frequency of training (DOC, 72 KB)
  • Crew induction record (DOC, 62 KB)
  • Shore staff training (if shore staff are involved in emergency procedures) (DOC, 60 KB)
  • Stability information (DOC, 38 KB)
  • Managing high speed craft (DOC, 70 KB)
  • Fire onboard (DOC, 61 KB)
  • Person overboard (DOC, 58 KB)
  • Severe weather (DOC, 49 KB)
  • Personal injury/medical emergency (DOC, 45 KB)
  • Assembly stations (DOC, 45 KB)
  • Collision/grounding/flooding (DOC, 59 KB)
  • Abandon ship (DOC, 47 KB)
  • Emergency stations for crew (DOC, 54 KB)
  • Record of quarterly review of emergency plans (for vessels that are exempt from written plans only) (DOC, 54 KB)
  • Passenger manifest (onboard and onshore for quick access) (for voyages > 12 hours) (DOC, 51 KB)

For further information about this new requirement please contact your local Maritime Safety Queensland regional office.